AGFC Constitution

1. Name

The name of the Club shall be the Adelaide Sport and Game Fishing Club (herein after referred to as ‘the


2. Objectives

As a non-profit organisation:

(a) To promote the sport of game fishing both as a recreation and as a potential source of scientific data for the use and benefit of mankind, and to formulate and support fair, uniform and ethical angling rules.

(b) To encourage and further the study of recreational angling, the related fish species and the habitat requirements of such species. To develop and support fish tagging programs and other sources of scientific data collection.

(c) To affiliate or cooperate with the South Australian , the Game Fishing Association of Australia and the International Game Fish Association, as well as other bodies having interests complimentary to the Objectives of the Club; and to support the Game Fishing Association of Australian’s Research and Development Foundation.

(d) To promote game fishing tournaments in South Australian waters, instructional and social activities among Members, and to maintain historical records of the activities of the Club and its Members.

(e) To acquire hold or deal with in any manner both real and personal property for Club purposes.

(f) To raise funds by subscription or otherwise in order to carry out Club objectives and interests.

(g) To do all such acts and things as may be necessary to carry out the above objectives.

3. Membership

The Club shall consist of members who support and actively adhere to the Constitution of the ASGFC in

conjunction with IGFA and GFAA angling rules and regulations. Membership shall be as follows:

(a) Standard Members

Include single adult with/without family (NB: family includes partners [married or de facto] with/without children), eligible for Standard Membership upon payment of the prescribed subscription fee.

(b) Junior Members

Those who have not attained the age of sixteen years prior to the commencement of the season are not subject to any subscription fee.

NB: Members are required to submit at least one recording per season or have their membership status subject to review by the Committee.

4. Election of Member

(a) Every candidate for membership of the Club shall be proposed by one Member and seconded by another. Either Proposer or Seconder shall have known the applicant for at least twelve months provided that, in special circumstances, the Committee shall have the power to waive this requirement. Every application for membership shall be in writing on the Clubs nomination form giving the name, address and occupation of the candidate, and shall be signed by all three.

(b) Every application for membership shall be submitted to the Committee promptly and all elections

for membership shall be by vote to be conducted in such a manner as the Committee Chairperson

shall determine. Every Committee Member present may vote and one dissentient vote shall exclude.

(c) A candidate shall become a Member upon election and payment of the prescribed subscription. The Secretary shall give prompt written advice of acceptance to the Member and record the name and address in the Register of Members.

5. Subscriptions

The Club’s year shall commence on the first day of July in each year. The amount of the entrance fees and annual subscriptions to the Club shall be determined by the Committee. All annual subscriptions shall become due on the first day of June in each year and be payable before the thirtieth day of June.

6. Subscriptions in Arrears

If the annual subscription of a Member shall remain unpaid after the thirtieth day of August the Member, after notice thereof shall have been sent to them by the Secretary, may have their membership terminated by resolution of the Committee and their name removed from the Register of Members.

7. Address of Members

Members shall advise the Secretary of any change of address and the Secretary shall register the same. All letters and notices posted and addressed to the last registered address of a Member shall be deemed to have been served within forty eight hours after posting and to have been properly addressed.

8. Termination of Membership

(a) If any Member shall refuse or neglect to comply with the provisions of the Constitution of the Club or if any Member shall, in the opinion of the Committee, be guilty of any conduct deemed to be prejudicial to the interests of the Club or the sport of game fishing, such Member may be expelled by resolution of the Committee, provided that at least one week before the meeting of the Committee, at which such resolution is to be moved, such Member shall have had notice of such resolution for his expulsion and he shall at such meeting and before the passing of such resolution have an opportunity of giving orally or in writing any explanation or defence he may think fit.

(b) Any person ceasing to be a Club Member shall forfeit all right in and claim upon the Club and its property.

(c) Members failing to submit a recording during a season may well, subject to the review and discretion of the Committee, have their membership terminated.

9. Committee

(a) The affairs and general business of the Club shall be managed by a Committee which shall consist of

a President, Secretary, Treasurer, Weight Recorder and a Tournament and Social Director.

(b) The Committee shall be elected at the Annual General Meeting of the Club each year in the manner prescribed in Paragraph 11 of this Constitution.

(c) Meetings of the Committee may be convened by either the President or the Secretary and shall be convened at the request of any two Committee Members.

(d) The President shall preside at all Committee Meetings or, if the President is absent from the Meeting, the Members may choose one of their number to be Chairperson of the Meeting.

(e) A quorum shall consist of not less than three Members of the Committee.

(f) Any casual vacancy on the Committee may be filled by any Club Member upon the Committee’s request.

10. Election of the Committee

(a) At each Annual General Meeting of the Club the whole of the Committee shall retire from office but Committeepersons shall be eligible for re-election. The Committee to manage the affairs of the Club for the ensuing year shall be elected in the manner prescribed.

(b) Each candidate for office on the Committee shall be nominated in writing by at least two financial Members of the Club and such nomination shall be approved in writing by the candidate. Nominations shall be lodged with the Secretary not later than the fifteenth day of June in each year.

(c) If the number of candidates duly nominated does not exceed the number required to be elected, the candidates nominated shall be declared elected at the Annual General Meeting, but if the number of candidates nominated shall exceed the number required to be elected, a ballot shall be held at the Annual General Meeting and shall be conducted in such manner as the Chairperson at that meeting shall decide.

(d) Every Member of the Club present at the Annual General Meeting shall be entitled to vote,providing they are financial, for as many candidates as there are vacancies to be filled and no more. The candidates up to the number of vacancies who shall be declared elected and in the case of two or more candidates receiving an equal number of votes the Chairman shall have a second or casting vote.

(e) If a ballot for the election of Members of the Committee is necessary at an Annual General Meting the notice convening such Meeting shall contain particulars of the offices to be filled and the names of the candidates for the same.

11. Annual General Meeting

(a) A general meeting of the Club termed the Annual General Meeting shall be held in the month of July each year at a time and place to be nominated by the Committee.

(b) The business at the Annual General Meeting shall be the election of Members of the Committee, a report by the President, presentation of the Receipts and Expenditure for the year, the Balance Sheet of the Club, and such other business as may be permitted by the Constitution.

(c) Any Member desirous of bringing forward any proposition or motion at the Annual General Meeting shall give written notice thereof to the Secretary by the fifteenth day of June of that year and the Secretary shall embody such proposition in the notice convening such Meeting, advice of which shall be posted to Members not less than fourteen days prior to the date of the Annual General Meeting.

12. Special General Meeting

The Committee may whenever they think fit, and they shall upon receipt of a requisition in writing under the hands of not fewer than ten Members, convene a Special General Meeting of which at least seven days notice shall be given to all Members of the Club. Any requisition so made shall fully and clearly express the objects of the meeting so required to be called, and shall be delivered to the President or the Secretary. Under such circumstances the Committee shall forthwith convene a Special General Meeting

to be held at such time and place as they shall think fit, not being more than twenty-one days after receipt of such requisition.

13. Chairperson

(a) The President shall preside as Chairperson at every Annual General Meeting and Special Meeting of the Club.

(b) If the President is not present or is unwilling to act then the senior Committeeperson present shall preside as Chairperson.

14. Quorum at a General Meeting.

(a) At any General Meeting of the Club a quorum shall consist of ten Members personally present and entitled to vote.

(b) If within half an hour of the time appointed for the Meeting a quorum is not present, the Meeting, if convened upon the requisition of Members, shall be dissolved.

(c) In any other case it shall stand adjourned to the same day in the next week at the same time and place, and if at such adjourned Meeting a quorum is not present within half an hour from the time appointed for the Meeting, the Members present and entitled to vote shall be a quorum.

15. Voting at a General Meeting

(a) Every Member of the Club present at a General Meeting shall have a vote and in the case of equality of votes the Chairperson shall have a second or casting vote.

(b) Voting shall be decided by a show of hands unless a resolution is carried requesting a vote by ballot.

(c) A declaration by the Chairperson that a resolution has been carried or lost shall be deemed conclusive evidence of the fact.

(d) All resolutions carried at a General Meeting of the Club shall be conclusive and binding on all Members and no notice of motion to reconsider any such decision shall be received by the Committee during the current financial year ending on the thirtieth day of June.

16. Alteration of the Constitution

This Constitution may be added to or repealed or amended by resolution at any General Meeting of the Club provided that no such resolution shall have been deemed to have been passed unless it be carried by a majority of at least two thirds of the Members voting thereon, and provided that notice of any proposed

alteration at such Meeting shall have been given to the Secretary at least one month prior to such Meeting.

17. Fishing Rules

(a) The Club recognises The Game Fishing Association of Australia as the federal body controlling the sport of game fishing throughout Australia.

(b) The Club recognises The International Game Fish Association as the central body controlling the sport of game fishing throughout the world.

(c) For the purposes of South Australian Records and for Club Tournaments the Committee may introduce additional classifications and local rules.

18. Audit

The Committee shall appoint an Auditor to examine the records and accounts, the annual Statement of Receipts and Expenditure and the Balance Sheet of the Club. The Auditor shall report thereon at General Meetings, or in his absence through the Treasurer.

19. Interpretation

The Committee shall be the sole authority for the interpretation of this Constitution and of any rules made there under, and the decision of the Committee upon any question of interpretation or upon any matter affecting the Club and not provided for in this Constitution or in the Rules made thereunder shall be final and binding upon Members of the Club.

20. Indemnity

The Members of the Committee shall be indemnified out of the funds of the Club from and against all charges, costs, losses, damages and expenses which they or any of them shall or may incur or sustain in or about the execution of their respective offices.

21. Winding Up

If upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the Members of the Club, but shall be given or transferred to some other club or institution having objects similar to the objects of the Club.

22. Distribution

These Rules shall be printed on a copy thereof delivered to any Member upon election. They shall be binding upon every Member of the Club and no Member shall be absolved from the effect of these Rules on the allegation of not having received them.

Approved: Adelaide, South Australia, 2005

Copy sent to: Game Fishing Association of Australia

South Australian Game Fishing Association

International Game Fish Association

Corporate Affairs Commission